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Core Platform
School Payments
Digital payments made simple for schools
Make it easier to collect school payments from families, staff, and community members. Families can find and pay fees right in ParentSquare, while community members can make payments without a ParentSquare account. All managed in a single platform.
All-in-one functionality
Bring forms and payments together
Create posts that combine messages, forms, and payments. Families can access the information they need while completing permission slips and payments, all in one place.
Community invoicing
Collect payments beyond school families
From facility rentals and adult education to event sponsorships and advertising, invoice community members through emailed payment links, no ParentSquare account required.
Up-to-date tracking
Stop chasing down missing payments
Track who’s paid and who hasn’t, right in ParentSquare. Payment reminders go directly to families via email, text, or app—whatever they prefer.
Centralized Reporting
Keep clear records
Simplify reconciliation, support audits, and make sure your business office has the visibility you need for district reporting—even across multiple school sites and accounts.
School-ready options
Handle more of your district's payment needs
Collect fees for field trips, athletics, special programs, technology repairs, and more. Invoice existing classes, clubs, or grades without preparing separate student lists, and offer installments or apply credits when needed.
FAQs
Frequently asked questions
How do school payments work in ParentSquare?
ParentSquare Pay allows schools to request payments directly within the platform families already use. Families can pay fees, donations, or invoices using credit cards, Apple Pay, or Google Pay, without needing a separate login or external website.
How does ParentSquare Pay help school districts manage and collect payments more efficiently?
ParentSquare Pay centralizes school payments in one platform, allowing districts to combine payment requests with forms and permission slips. Payment reminders are automated through text or email, which significantly reduces administrative follow-up and reduces missed or delayed payments.
How does ParentSquare Pay simplify tracking and reconciliation for school staff and the business office?
Staff can track real-time status by student or program and use district accounting codes for seamless reconciliation with existing financial systems. Additionally, the platform includes the option for families to cover processing fees, so more funds remain with the school.
What types of payments can schools collect?
Schools can handle both optional contributions and mandatory invoices for a wide range of K-12 needs, including:
- Field trips
- Classroom supplies
- After-school programs and sports
- Technology insurance and device repairs
- General academic fees and donations
Can districts collect payments from people who don't have ParentSquare accounts?
Yes. Guest payments can be enabled for post payment requests. With community invoicing, districts can also email payment links directly to people without ParentSquare accounts. This supports payments for facility rentals, adult education programs, event sponsorships, advertising, and other district services.
Can districts invoice staff members or entire student groups?
Yes. ParentSquare Pay supports invoicing staff members and selecting existing classes, clubs, grades, or other ParentSquare groups when creating student invoices. Staff invoices are accessible through the ParentSquare web experience.
The platform behind family engagement: All of your tools, one platform
We meet families in the channels they actually prefer, like text, app, and real-time messaging, and let them choose how they want to connect. Parents have one place to go, and schools have one engagement platform to use.
Parent and community engagement
Power meaningful communication to engage families, schools, and communities.
Attendance improvement
Improve attendance with personalized communication, automated at scale.
Classroom communications
Keep classroom-level communication simple and consistent.
Mass alerts and notifications
Reach the right people quickly with district-controlled alerts and updates in one system.
School websites
Deliver accessible school websites that reflect your district and keep families informed.
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