School Services
School Services
ParentSquare Pay: K-12 School Payments
From field trips to fees to donations, families can make payments with just a few clicks—right in the same place they get school notifications and updates.
Bring school payments into a platform your community already uses
- Collect different types of K-12 payments: Set up payment requests for optional expenses or create invoices for costs that need to be collected
- Effective notifications: Notify families about payment requests and reminders through their preferred communication channels
- Easy to use: Let families make payments directly in ParentSquare through credit card, Google Pay, and Apple Pay—no need for separate logins
Simplify the payments process from start to finish
- All-in-one communications: Create posts that combine notifications, forms, and payments, all in a single, easy-to-use interface
- Simple follow-up: Keep track of who’s paid and who hasn’t, and set up automatic notifications to bring in stalled funds
- Unified solution: Consolidate collection methods, tracking, and reporting for multiple schools in a single location
- Streamlined tracking: Make reconciliation easy by using the same accounting codes from your district financial system
- Payment fee flexibility: Allow parents to cover payment service fees directly, helping schools keep more funds for students and programs
Use ParentSquare Pay for different types of K-12 payments, including:
- Field trips and chaperone expenses
- Afterschool programs
- Technology insurance and device repairs
- Sports, academic, and extracurricular fees and contributions
“One feature of ParentSquare we can no longer live without is ParentSquare Pay. Ever since we moved to ParentSquare Pay, we have made it so much easier for our parents to pay for things such as field trips, spirit wear, fees, and more. Also, ParentSquare Pay has made things safer and more secure for the district by no longer needing to handle cash in the classroom or in our offices.”
Mike McGowan
District Technology Director, Sunnybrook School District 171, IL
(1,000+ students, >98% contactability)
Frequently Asked Questions
ParentSquare Pay allows schools to request payments directly within the platform families already use. Families can pay fees, donations, or invoices using credit cards, Apple Pay, or Google Pay without needing a separate login or external website.
ParentSquare Pay centralizes school payments in one platform, allowing districts to combine payment requests with forms and permission slips. It automates payment reminders through text or email, which significantly reduces administrative follow-up and reduces missed or delayed payments.
Staff can track real-time status by student or program and utilize district accounting codes for seamless reconciliation with existing financial systems. Additionally, the platform offers options for families to cover processing fees, ensuring more funds remain with the school.
Schools can handle both optional contributions and mandatory invoices for a wide range of K-12 needs, including:
- Field trips
- Classroom supplies
- After-school programs and sports
- Technology insurance and device repairs
- General academic fees and donations